How to: Update group members and editors

Each group is linked to a list of members and editors.

Member lists allow everyone in the group to:

  • Send emails to the rest of the group via the web site - email addresses will always be the latest provided by each member
  • See the group in their group lists and in their calendars, making it easier to find out what's going on
  • See contact details for people that have restricted their availability to fellow group members

Group leaders are notified automatically if any of their members are no longer members of HIU3A and those members are automatically removed from emails sent to the group via the web site.

It is therefore important to keep the member list up-to-date.

The editor list identifies which members can maintain group: events; articles; and news items. Group editors can also maintain member and editor lists for the group. Group leaders will normally be editors for their groups, but can assign that role to any other u3a member (even if they are not a member of their group).

Site editors are editors for all the groups, so can help you out if you get into difficulty. The group coordinator is a site editor.

Click any of the following headings for more information. Note that several of the sections include reduced-size screen shots. Click the screen shot to see a larger version...

You'll need to log in to the site before you can make any changes. Click the 'Members' area' link shown in the menu and footer of our pages. If you see a 'Log out' link, you are already logged-in.

Navigate to the main page for the group you want to work with. If you are a group editor, you will see a 'Membership list and management' link in the header to the group page. Click the link to see something like this:

Member maintenance options

Click 'Manage group membership' to see the update group list page.

Now see 'Add a member or editor' or 'Delete a member or editor' below.

Navigate to the main page for the group you want to work with. If you are a group editor, you will see an 'Editor list and management' link in the header to the group page. Click the link to see something like this:

Editor drop-down

Click 'Manage group editors' to see the update group list page.

Note that the pages used to update the editor list are virtually identical to the pages used to update the membership list. The following sections provide examples of updating the membership list, but they also apply to updating the editor list.

At the top of the 'Update group list page' you'll see...

Add group member

To add a member or editor, enter search terms in either: 'Search for first name'; 'Search for last name'; or both. You do not need to enter full names, just enough to make a match so, for example, "ender" will match "Henderson". You can use upper or lower case characters - case doesn't affect the search.

Click 'Search for member to add' to see a list of members that match your search terms:

Select member to add

Select the member you want to add and click 'Add selected member' to add them to the list. Note that the member's login id is shown in brackets in the list. That's in case we have members with the same name, the id is always unique and will allow you to tell members apart.

You will see the following message to confirm you've added the member to the list:

Addition message

Towards the bottom of the group list page, you'll see a list of the current group members. Tick one or more members and click 'Delete selected member(s)' to delete them.

Delete members

You will see the following message asking you to confirm your deletion:

Confirm deletion

Click 'Confirm deletion' to see this message:

Deletion message

Note that if you delete a leader from a group you will automatically remove them as a group leader. You will see (Leader) next to their name as a warning this will happen.

The group name, shown towards the top of the page is an active link. Click it to return to the main group page.